PLEASE READ ALL OF THE INFORMATION BELOW AND KEEP IT IN A SAFE PLACE. If you are not wondering about some of these things now, you probably will be later!
Changes to Program: Please note that due to program changes, session numbers may have changed, so please re-check the session number, date and time. The committee worked diligently to capture your requested changes and to correct errors. The schedule may not be perfect for all, but we ask, if at all possible, that you go with your current session assignment. If there remain any egregious errors, you can email the committee by Wednesday January 25 at email@example.com.
Travel awards are posted on the ESS website under the Annual Meeting tab and individual winners have been notified.
Poster Sessions are now included in the program. Regarding poster size, we ask that you make your posters 36″ x 48″. Although direction is not essential, it would be better if it were 36” wide and 48” high. You should arrive at the session 10 to 15 minutes before it starts to set up your poster. There will be 4 large binder clips on each board which should be used to affix your poster, so no additional tacks or tape is required
Paper session and Roundtable Participants: For some sessions, Presiders and Discussants are named; in others they are not. If you are a participant in a session with no discussant or presider, and would like to preside, or if you are willing to act in that role for another session, please email us at firstname.lastname@example.org. In all cases, however, we ask that time be managed based on the number of presenters and the need for a least some open discussion at the end of each session. Unless otherwise noted, the length for each session is 1.5 hours.
Searching the Program: If you are a participant or presider, you can find your sessions by searching the Index of Participants. If you cannot find yourself, please email the committee at email@example.com
AV Support: PowerPoint projectors and screens will be available for all regular sessions. You must bring your own laptop (and the connection cord if you have an Apple computer) — or arrange with someone else in your session to share. If some other form of AV support is necessary, please email firstname.lastname@example.org to see if it can be arranged. Roundtable sessions will not have AV equipment. Use of handouts is encouraged at roundtables.
Access: Participants with access requests should contact us at email@example.com. Please include “ACCESS” in the subject field.
Membership and Registration: Unless you have received Presidential dispensation, ALL presenters in the discipline must be ESS members and must register for the meeting BY FEBRUARY 15 to be included in the program. Undergraduates whose institutions hold a Departmental Membership do not have to pay for ESS membership but all undergrads will have to register for the meeting at the nominal $10 Undergraduate rate. (Undergrads, your department chair can join with an institutional membership online at our website). Non-sociologists may opt for a “non-member” registration. Registration and Membership can be taken care of online through our membership portal at https://www.meetingsavvy.org/ess/frmLogin.aspx Questions regarding the membership/registration requirements may be directed to firstname.lastname@example.org.
Hotel Reservations: The conference hotel is the Sheraton Philadelphia Downtown Hotel. The room rate is $169 plus taxes per night for a standard single or double; $189 plus taxes for a triple. ESS gets access to meeting space in the hotel by committing to a certain level of “room nights” from our attendees during the course of the conference. If we do not hit that number, we pay a hefty charge to hold our conference there – so we ask that you support the society by staying in the hotel if possible. The cutoff date for reservations is January 31, 2017 – but don’t dally; it will fill up. You can make your reservations through the Annual Meeting tab of the ESS website at http://www.essnet.org/annual-meeting/hotel-information-2/.
We look forward to seeing you in Philadelphia!
John Torpey (ESS President) and Richard E. Ocejo (Program Chair)